Email signatures are often an overlooked aspect of any email. An email signature exists as a way to convey important information, especially when you're emailing in a professional environment. When using email for work, knowing how to create a professional email signature is very important. Email signatures don't just make your email a lot more appealing, they also do the work of showcasing different ways someone can contact you, or a way to showcase your social media presence.
When using Spark Mail app on your Mac, you have probably set up multiple email accounts that you use on your device — may be a personal email account and a professional one. Let's take a look at how to set up multiple email signatures on your Mac using Spark, so that you can save your time and reduce the hassles when you email someone.
If you use iCloud Drive, your signatures are available on your other Mac computers that have iCloud Drive turned on. See Use iCloud Drive to store documents. If you need to send a signed PDF document, you can use Markup in Mail to create a handwritten signature and add it to the document. Or use the Preview app. May 30, 2020 Digital signature app can be use for many purposes such as signing a digital document and document signer. This digital signature app is the requirement of this this digital globe for digital sign and sign signature requirements. This esignature works like signeasy for document sign and as a creator esignature. This digital signature software can also be called as digital Signature solution.
How to Set Up Email Signatures on a Mac using Spark Mail app
- Download and launch Spark Mail app on your Mac.
- At the top left of your screen, click on Spark > Preferences.
- Navigate to the 'Signature' tab in Preferences and click on the 'Enable Signatures' option.
- Click on the + button at the bottom left and type in the content of your email signature.
- Use the formatting options at the top to style your signature content.
- Optionally, if you have the code for an HTML email signature, click on the 'HTML' text and paste in your code there.
- Next, select which of your email accounts you'd like to set this email signature as the default one.
That's it. Your Mac email signature is now ready to be used with any email you compose in Spark. To create more email signatures, simply repeat step 4 to 7 for every signature you create in Spark's preferences. You can create multiple email signatures on Mac for all your accounts configured in Spark.
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Spark for Mac is a Free Download and is also available for iPhone and iPad devices. Spark automatically syncs the email signatures you've created across all your devices, so you don't have to manually create them on every device you own. Once you create a Mac email signature, it'll be copied over to your iPhone and iPad too.
How to Use Multiple Email Signatures on a Mac
So far, we've seen how to create and set up email signatures using Spark Mail app for Mac. Now, let's see how you can switch between multiple email signatures on your macOS device, when you are composing a new email.
- Launch Spark for Mac and start composing a New Mail.
- Type in the recipient and fill out the Subject and Email body fields with your content.
- Under the email content, you'll see the default email signature that you set up in the steps detailed above.
- To switch between the other email signatures on your Mac, simply click on the tiny up/down arrows next to the email signature.
- Choose the email signature that you want to use with this email.
- If needed, you can make edits to your email signature within this new email window.
- When you're done, click on the Send button to send out the email.
Spark Mail app makes it super easy to use multiple email signatures on your Mac and switch between them with two simple clicks. With Spark, all your email signatures are easily accessible, and can be quickly previewed along with the actual email content. This way, you can pick the best suitable Mac email signature and make edits to it just before sending the email out.
Spark Mail app makes the email experience a lot more interesting and easy. Download Spark for Free and start loving your email again.
Writing your name at the end every email can be a bit annoying, not to talk of time wasting. As such, most email clients have a signature option to automatically add whatever you want at the end of the message. Needless to say that Apple’s Mail app client is no different.
So, how can you set up the email signature on your macOS devices, you wonder? Well, you’re about to find out. If you haven’t add your email yet, first you need to add your email in Mail app.
How to Add Email Signature on Your Mac?
- Add signature for email account.
- Using multiple email signatures
- Add image in signature
- Select email signature in preference
- Choose signature when composing email
- Other customizing options
- Signature for iCloud
- Using HTML templates for signatures
1. Adding Signature to Email Accounts
Follow the steps outlined below to setup email signature on your Mac.
- First, launch the mail app from your Dock or Launchpad.
- Click on the Mail option at the menu bar and access the app “Preferences…” section. A small multi-tab window that allows you to change the email client settings should pop up.
- Click the “Signature” tab at the top of the page. You will see three columns and select your preferred email account from the first column.
- Next, click the + icon to add a new signature. Enter the name for your signature in the second column.
- Type the new signature on the third column.
- And if you want to remove any email signature from the list, just select the signature and click the – icon.
2. Using Multiple Email Signature
Mail app allows you to have multiple signature for single email account. You can create different signatures under “On My Mac” section and drag and drop the signature to required email account in the list. Alternatively, you can directly create new signatures for individual email account by selecting the email and click on + icon.
3. Using Image Signature
The email client on Mac is more flexible than the iPhone’s. As a result, not only you can add multiple text signatures, but you can also use images. To do this, just drag and drop the image into the signature box. But don’t forget to resize the picture before adding to the box. You can also do markup inside the signature box.
4. Choosing Email Signature in Preferences
On the Mail preferences section, you can setup a default signature for each email account. You have the following options when clicking on “Choose Signature” dropdown:
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- None – no signature.
- Select specific signature for default option.
- At Random – Mail app will randomly choose the signature from the available options.
- In Sequential Order – Mail app will sequentially select your signature from the available signatures when you create, reply or forward emails.
5. Choose Signature in Emails
You can also choose the signature when you create a new email or when you are replying and forwarding. Go back to you Mail app and click on “Compose new message” icon. Alternatively, go to “File > New Message” menu or press “Command + N” to open a new message.
Here you can choose the signature from the dropdown and set the image size of the signature if you use image file in the signature.
6. Other Signature Options
Mac allows you to keep the font type of the signature as same as your email font. Also ensure to check “Place signature above quoted text” to add the signature above the previous text when replying or forwarding emails.
Mail app will automatically add signature when you are creating a new email, replying or forwarding a received email.
7. Signature for iCloud
When you are using iCloud Drive, select “iCloud” option and setup email signature as explained above. This signature will be available on other Mac devices when you use the same iCloud account.
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8. How to Use HTML Signature?
Well, text and images are long gone. Now you need to add social icons and other HTML stuffs on the signature to identify yourself. There are no options in Mail app to insert HTML template signatures.
You need use third party apps for this purpose. Go to App Store on your Mac and search for “html mail signature” apps. You will find few premium apps depending upon your App Store country. Purchase an app and create templates as you need. Remember, you need to design HTML template on your own. The app will only allow you to add signature file in the Mail app library. The design and look of the signature is completely depends on your HTML code.
HTML Email Signature for Mac
The other option is to subscribe to apps outside App Store like WiseStamp. It offers variety of email signature templates to choose and customize. However, you need to subscribe on monthly basis to use the app.
To Wrap Up
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Setting up an email signature on your Mac offers a lot of benefits. From sharing a link to your website to adding a logo to promote your brand, this simple feature gives your messages a little personality.
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So add your name, link, signature, or picture to your email today. You just have to create it once and use it for as long as you want.