- Best Free Task Tracking Software
- Best Free Task Management Software
- Mac Task Manager
- Best Free Task Management Software Mac Pro
- Free Software For Mac
Aug 12, 2019 In this post, we’re listing off some of the best task management software we could find that fit various business needs, teams, and price points — from free to paid. Note that we tackled some of the same apps before in our post about project management & collaboration tools, but that’s only because they’re so good, it wouldn’t be. Compare the best free open source Mac Project Management Software at SourceForge. Free, secure and fast Mac Project Management Software downloads from the largest Open Source applications and software directory. Aug 12, 2019 In this article, we will look at six top-rated free task management solutions (presented alphabetically) in Capterra’s directory, each of which has an overall user rating of at least 4.5 out of 5 (read more about our methodology here). The 6 free task management software options we’ll cover are listed below, in alphabetical order.
Task Management Software works to improve the life of project managers.
As deadlines keep coming closer, budgets get more stringent, and the complexity of tasks increase. Completing a project within the defined window becomes Herculean indeed.
Thankfully, in today’s digital age, a few task management tools have been created to make the manager’s work much easier. Next time you feel frustrated with the various demands of a challenging project, you know that there are software systems and tools to make life easier.
Top 10 task management software list
Even though pioneer task management software like AceProject is still in use, the market has changed a lot in recent years. If you own a small business, you might need a tool to manage your projects on a strict budget.
Fortunately, there are several task management tools that allow you to do that. While most of the tools on this list aren’t entirely free, they do offer x-day trial versions that enable business owners to try them. Here’s 10 of the best:
Task management software guide
Experienced project managers know that every new project seems almost insurmountable at first. The only way to tackle a project effectively is to reduce it to a series of tasks. Knowing how to manage their tasks (as well as everyone else’s) is what makes project managers effective and ensures that projects are completed within their allotted time frame. Thus, a big part of project management is task management.
In its simplest form, task management essentially means having a big to-do list for all the components that make up the project. However, this simplistic approach may not be suitable for managing complex projects with diverse workloads.
Fortunately, we live in an age of easy outsourcing and abundant digital solutions. Whether you need help, guidance, or advice in managing your tasks, or a piece of software that will keep you on target, a solution is always easy to come by. We provide information on task management systems that’s absolutely free!
Join us as we guide you through everything you ever wanted to know about task management but were too afraid (or just too busy) to ask.
What is task management?
Task management is the term used to describe how project managers identify, monitor, and track the progress of work that needs to be completed on any given day.
Generally, task management is used to describe work and business projects. However, the principles behind it can be used to greatly affect your home life to help you get the most out of your free time.
What’s the point of managing tasks?
Task management keeps teams and enterprises proactive. And if you’re not proactive, you’re simply reactive… and that’s rarely the most productive way of working. You can’t be efficient if all you’re doing is reacting to the last call you received or the most recent email in your inbox.
Managing tasks ensures that teams are able to prioritize their workloads and guard against time-wasting. It is absolutely imperative in the social media age.
As dedicated, hard-working, and diligent as you may be, even the best of us are prone to distraction from time to time. Without task management, it’s much harder to stay on top of your workload and ensure that your team consistently hit their deadlines. When you embrace task management you, enjoy the following benefits:
- You know what your project’s highest priorities are
- You can see everything the team is working on all at once
- It’s clear to see how much time you have available to complete your tasks
- Tasks can be grouped together for greater operational efficiency
Task management allows project managers and teams to keep their workload balanced, ensuring peak productivity and reducing the risk of burnout.
The tools of the trade: Facilitating task management
In a way, task management is just like everything else; it’s quicker and easier with the right tools. Whether you’re using a simple notepad and pen or a sophisticated piece of software, your efficiency in task management is linked to the tools at your disposal.
While a notepad and pen approach may feel comfortable and familiar, it can be tricky to move tasks around, group, and prioritize them. What’s more, lists will need to be rewritten regularly so they don’t become messy and illegible.
Task management tools help by automating the process and making it more flexible and tailored to the needs of each team and project.
Teams simply input the Work Breakdown Structure (the list of tasks that need to be completed for the project), and add a new task to each item as needed.
That’s just the tip of the iceberg in terms of their functionality. Task management tools can also:
- Define custom views to make projects easy to understand
- Export-import or print lists for easy distribution and dissemination
- Filter lists by time periods (i.e. days, weeks or months)
- Store comprehensive details on tasks
- Manage hundreds of tasks simultaneously and access them with just a few clicks.
Managing your team’s tasks effectively
Project managers face a number of challenges in their work—most commonly ensuring that not only are their own tasks managed effectively, but other team members’ are too. They may have total faith in their own ability to get the day’s tasks done on time, but they may not be able to say the same for everyone on the team.
As such, project managers can find themselves dedicating a lot of time to chasing other team members’ tasks, even if the task is an action that has been recorded in the minutes of a meeting.
Management apps can save project managers a lot of legwork. When other team members take action in a meeting, the project manager just needs to make a note of it and add it to their task management tool. They then assign it to the right team member and it will show up in their own personal to-do list for the day. This keeps the team members accountable for their own workload.
Best Free Task Tracking Software
Best of all, the project manager can monitor other team members’ progress and see how they are coming along. They can filter the project’s task list by resource to see who’s working on what and get an at-a-glance view of each team member’s workload. They can even send prompts to let them know when a deadline is close.
For task management tools, to-do lists are linked to resource reporting, so managers can see how evenly the work is spread. They can identify if some people have too much to do and who has too little, saving time and reducing the duplication of effort.
Understanding task management systems
Now we know a little about what task management software does, let’s talk a little about what you can expect when using one.
The first sight you’ll be met with is the tasks themselves. You’ll see work assigned to you for each particular day split into discrete tasks, and you can order them in terms of priority as the needs of the day dictate. For example, if you only have use of a team member or resource in the morning, you can front load all tasks pertaining to them.
Click on any task and you’ll see greater details pertaining to the work. In some, you can also share status updates, add hyperlinks, upload files, and include audio messages on your tasks. Essentially, everything you and your team need for the day is kept in one place with clear visual reminders of what needs to be done.
Any overdue tasks will be highlighted. This is helpful as you can see which tasks need to get pushed to the top of your to-do list, or agree with your team that the target date for completion needs to be changed.
Stay on target! Tracking task progress
Depending on your task management tool, you may also see a column that shows “% Complete”, indicating how your team is progressing on the day’s work. Anything over 0% shows the project manager that the task is underway, and when it reaches 100%, the task is considered complete, allowing you to move onto the next with peak efficiency.
Team members should update this manually as they progress. The data they submit flows through to their timesheets and updates the project manager’s schedule to reflect how the team is progressing.
How should to-do lists be updated?
When team members are focused, it’s tempting to defer updating your to-do list, but this can prevent project managers from seeing the status of the project as a whole. The easiest way to stay on top of tasks and track progress is for every team member to update their lists immediately after each individual item on it has been completed. Alternatively, some project managers may prefer to have each team member update their to-do list at the end of the day and mark off completed tasks.
It’s quick and easy but ensures that everyone starts work the next day with a clear idea of their workload and priorities. Make sure a few minutes are set aside at the end of each day to do this while your team members fill out their timesheets.
Should task lists be shared?
Absolutely! Task management may be the domain of project managers, but it works best when everyone has visibility. Online task management software makes it easy to share your project task list with your team. They can see the progress of the task as a whole while also zeroing in the items that they as an individual have responsibility for.
However, in the interests of clarity, project managers might want to keep their personal tasks separate from project tasks as these might not always be directly related to the project, and thus don’t need to be shared with the team.
Saving time with task management tools
You only get so many working hours in a day and it’s essential to squeeze the maximum productivity out of every hour. Managing your tasks, and those of your team, may take up valuable time in the day, but do it right and it’ll save much more time than it costs.
Without managing your tasks, it’s all too easy to feel overwhelmed, mismanage team members and resources, and even miss deadlines. Ultimately, refusing to embrace task management can cost money, time, and stress.
What’s more, with a little foresight and planning you can easily cut down the amount of time spent managing your team’s tasks.
Here are some tips for saving time on task management:
Tip #1: You have a calendar… so use it!
Your calendar is an invaluable resource. If you schedule an item on it, that item will get done! Use your calendar or project schedule to add deadlines for your tasks. This allows you to identify when you’ll be busy or when you’ll have extra capacity. This makes for more efficient time management.
Tip #2: Keep it simple!
Your task management solution should be your one-stop repository for all project data. Keep it simple and keep it all in the same app. No scribbled sticky notes on your monitor or voice notes on your phone. If it matters: keep it in-app!
Tip #3: Prioritize your workload
Having a single, centralized task list for you and the team is helpful, but it alone doesn’t guarantee productivity. Be sure to prioritize your tasks, delineating team items that are urgent or important. You can change the urgency and priority of different tasks from day to day.
Tip #4: Track your time
Time is arguably your most precious resource. Using timesheets can help you see where this precious resource is going. When you can see where you and your team are spending your time throughout the day, it becomes much easier to prioritize your time.
Tip #5: Delegate
Finally, remember that being the project manager doesn’t mean you have to do everything yourself!
Projects provide opportunities for team members to learn and develop, so think about what you can delegate to others. Which tasks lend themselves to team member’s experiences or skill sets? Which tasks will give them the challenge they need to shine?
Start trying out task management software now
With so many solutions on the market, there’s never been a better time to start trying out a few different products and seeing which one best suits the needs of your team. Test drive one today. What do you have to lose?
Conclusion
With these task management software and tools, collaborative projects have certainly become easier to handle. If you are a project manager, you know where to look before starting your next project charter. Good luck with your projects and never give up!
Finding the right tool is possible. You just have to take the time to test 3-4 tools before making a final decision. Also, make sure you write down the pros and cons of each, so you can better decide later. Ask your team to weigh in on the choice since they’ll be using the software, too.
Best Task Manager Apps for Mac fro Proper time management and perfect planning are needed for punctual task management and here task manager apps for Mac can help you.
Many time it happened that you did not get the desired result due to lack of planning structure or wrong planning. If you are following the same situations, then to solve it, you need an app for best task manager for Mac.
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Best Task Manager Apps for Mac
Table of Contents
Yes, task manager mac will become your helping hand to keep you in sync with all the things that matter you. It considers your various requirement and chooses the task according to it. It helps you from creating, managing, tracking, synchronizing to collaborating all your tasks, and help you to do your work proficiently. So let’s take a look at mac os task manager software.
1. Microsoft OneNote
Download: https://products.office.com/en-in/onenote/digital-note-taking-app?rtc=1
Price: Free
According to functionality, Microsoft OneNote comes on the top of the list undoubtedly. It will help you in creating and managing tasks, notes, to-dos list, and a few others with the feature-rich app.
This task manager for mac eases your work. Tag your tasks and access them easily to find which one needs your priority. Add pictures, PDF, PowerPoint, link, and web articles to your notes for reference.
It will ideally organize all your notes. Not only this, but it will also sync your files with SharePoint, OneDrive, and OneDrive for business. With it, you can access all your documents anytime and anywhere. Don’t miss to check Microsoft Project Alternative.
2. Things 3
Download: https://culturedcode.com/things/
Price: $49.99
Things 3 from cultured code always appealed as best to-do list app for mac. When you open this app, you will get all your answer like why this app in this list or what attracts users to use it, etc. It allows you to create a project for your goals individually and can add the required steps to complete them.
You can create a group according to the responsibility and share it with respective members like work, urgent project, family, etc. Now keep track of all your goals and try to finish them ASAP. Plan to-dos according to your time and calendar availability.
The software also has a feature that allows repeating all to-dos that you do more frequently. Other features include Touch Bar, Calendars, Today Widget, Siri & Reminders, Handof AppleScript, and Share Extension. With all the features, you have complete control in your hands.
This app is also compatible with a few languages like English, French, Japanese, German, Russian, Italian, Simplified Chinese, Spanish, and Traditional Chinese.
3. Wunderlist
Download: https://www.wunderlist.com/
Price: Free
I have used Wunderlist app, and it is the best reminder app for mac. It is highly adorable and feature-rich task manager app. It allows you to organize your schedule, add tasks, and schedule your to-dos.
Now with this software, make sure that you will not fail to complete the task before the due date. Even it allows you to share your to-do list with your team and friends.
Here, you can create all type of lists and share it them on your tablet, pc, laptop, and mobile device. Make your to-do-list little appealing and eye-catching by attaching photos, videos, or presentations.
Another reason behind its popularity is its multiple language support like English, German, Arabic, Albanian, Bulgarian, Czech, Catalan, Danish, French, Dutch, Georgian, and more.
It is available for free, but you can get additional features by upgrading it to the pro version with a small price of $4.99/month. You can use the app without any restriction with the upgraded version.
4. Clear – Tasks, Reminders & To-Do Lists
Download: https://apps.apple.com/us/app/clear-tasks-reminders-to-do/id504544917
Price: $9.99
As per the name, suggest, clear is the simplest app of mac to do lists in this list. It provides a painless experience. Now, organized all your tasks. With separate list. Customize your list with the themes available on the software.
It ensures that you complete all your important tasks, set reminders, set deadlines and complete it before the end time, etc. It also integrates our data across the macOS and iOS device, so you have full advantage of iCloud integration.
Best Free Task Management Software
5. Todoist
Download: https://todoist.com/?lang=en
Price: Free
If you have a question like is there a task manager for mac then answer is yes, and you have already look five known names in the list. The next name is Todolist.
It is apparent software due to it’s easy to navigate interface which manages your task without any hassle. If you want to manage your projects, tasks, sub-tasks, sub-projects perfectly, etc. then this app is for you.
You can prioritize your task according to need and importance for a week or day ahead. Now keep your eyes on recurring dates and deadlines with this software and try to complete it before the last day.
It is compatible with multiple platforms like android, windows, iOS, macOS, and more. It also syncs your data on major platforms like Google Drive, Sunrise Calendar, Cloud Magic, Toggl, Zapier, and IFTTT.
6. OmniFocus 3
Download: https://www.omnigroup.com/omnifocus
Price: $39.99
OmniFocus 3 gives you all the flexibility and punctuality in your work. It has more to offer with less stress. You can complete all our task without the last minute stress.
In a single list, you can keep all your to-do tasks. Even you can pick multiple folders, groups, actions, and projects to put all of them in the right order and according to preference.
OmniFocus 3 supports many worldwide acceptable languages like English, French, Dutch, Russian, German, Japanese, Italian, Korean, Portuguese, Simplified Chinese, Spanish, etc.
You can hide or show some fields from a fluid view option. Even you can custom columns for the tabular and scannable list. You can also check the due items from a forecast perspective for each day with the events from the calendar.
Mac Task Manager
7. Simplenote
Website: https://simplenote.com/
Price: Free
Simplenote’s easy to use feature is the major reason behind getting space in this list. If you are looking for a user-friendly app without spending too much money from your pocket, then this app helps you in so.
It assists you in completing your work with regularity and efficiency. Consider this tool for once; you will love it after using it once.
You can create to-dos, notes, and tasks effortlessly. Date stamp software for mac. Put the task in perfect order and track them to find the progress. It syncs your data with the cloud from all your devices.
8. Evernote
Download: https://evernote.com/
Best Free Task Management Software Mac Pro
Price: Free
The next name in todo list app for Mac is Evernote. It does not only helps you to keep all the to-dos or notes, but it keeps all your tasks in perfect order. You can create to-do lists, take notes, save the things that you have to find online and catch up all of them according to your free time.
Take help of various tools to write memos, prepare a presentation, and to create an agenda. Like word file, you can add comments and thoughts as annotation during team meetings. It also syncs the data across all devices, and keeps them safe, secure, easily accessible to all places.
It supports various formats like text, photos, sketches, audio, video, web clippings, PDFs, etc. You can take notes in any of the above formats. You can also create your personal checklist.
9. Any.do
Free Software For Mac
Download: https://www.any.do/
Price: Free
Any.do is another app under the category of best to do list for mac. It provides smooth user experience and performs its task very well.
It can create and manage the task. With a clean user interface, you can track, view, and find your tasks and notes comfortably. You can share the lists with friends or colleagues, take a print, and export on other platforms.
It is available for free but to get unlimited access you can upgrade the software to the premium version. You can upgrade the free account with $2.99/month or $26.99/year.
It allows you to access premium features like themes, files, and collaboration. Yes, it also syncs your data with cloud service and keeps them safe and accessible across a range of devices.
10. GoodTask 3
Download: http://goodtaskapp.com/mac/index.html
Price: $19.99
The last name in the list of best planner app for Mac is GoodTask 3. It featured task and project manager, especially for Mac. It syncs your calendar and reminder to keep you up to date with your task.
You can edit your task or delete the tasks and other information with bulk editing features. You can find the duplicated files, changes due date, and add tags for important information and easy access for the task.
Use a dark theme for more comfort at night. With today widget support, you can track all your task more conveniently.
Conclusion:
So it is all about the best task manager for mac. There are many powerful tools available in the market. So you have to pick the one according to your requirements. Which one is your favorite task manager? Share it in the comment box below.
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