The Finder is your gateway to all of the files, apps, and downloads on your Mac. Everything, from your Dropbox folders to your cool new desktop wallpaper, can be located in the Finder. You also have a lot of control over what the Finder will show you, and how different parts of the Finder will work.

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Follow this guide to take control of the Finder and make it work for you.

How to open a Finder window

There are a few methods for opening windows in the Finder to let you get at your files.

• Click on your desktop (don't select an app or program), then click on File in the Menu bar and choose New Finder Window.

• On your Dock, click on the Finder icon (looks like a smiling face).

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• On your keyboard, hit 'Command-N' while you have the desktop selected.

How to customize the Finder toolbar

Be default, the Finder toolbar offers a number of different buttons you can use to do things like change the view of the Finder or perform an action, but you can customize the bar to your liking with several different tools.

1. Open a new Finder window.

2. Right-, control-, or two-finger-click on the toolbar.

3. Click Customize Toolbar…

4. Click and drag different tools onto the bar. Here are some that you can choose from:

   • Quick Look:Â The first tool I would pick. The Quick Look button is a great way to get a glance at a document or photo that you have in the finder.
   • Delete: Delete an item from the Finder after highlighting it.
   • Connect: Connect to an external server if you know the address. You can store a number of favorite servers and switch between them using this button.
   • Get Info: Highlight something in the Finder and press this button to get a detailed set of information on it.

5. Click Done once you've added all of the tools to the toolbar that you want.

How to use Quick Look

After adding Quick Look to the Finder toolbar, use it to take a peek at a document, photo, or other files that you've got in the Finder.

1. Open a new Finder window.

2. Find the file you wish to use Quick Look with and click it once.

3. Click the Quick Look button on your Finder's toolbar

   Alternatively, tap the Space bar on your keyboard.

How to use the Info button

After adding the Info button to the Finder's toolbar, you can use it to get information on a given item in the Finder.

1. Open a new Finder window.

2. Click on the item for which you want information.

3. Click the Info button.

How to show or hide hard disks, external disks, CDs, and connected servers on your desktop

1. In Finder, click on Finder in the Menu bar and select Preferences.

2. Click General.

3. Check the boxes for the types of items you want to display on your desktop.

How to set a new Finder window's default section

1. In Finder, click on Finder in the Menu bar and select Preferences.

2. Click General.

3. In the drop-down menu, click on the folder or storage device new Finder windows should show when it opens.

4. If your desired section isn't immediately available, choose Other.

How to use Tags

1. In Finder, click on Finder in the Menu bar and select Preferences.

2. Click Tags.

3. Check the boxes next to your tags to select which tags are displayed in your Finder's sidebar.

4. Drag a favorite tag to the bottom of the Tags tab to make it available for quick access in Finder menus.

How to create custom Tags

1. In Finder, click on Finder in the Menu bar and select Preferences.

2. Click Tags.

3. Below the list of tags, click the + button.

4. Enter a name for your tag.

5. Click the circle next to your tag to assign it a color.

1. In Finder, click on Finder in the Menu bar and select Preferences.

2. Click Sidebar.

3. Check the boxes next to the items you want to see in your Finder's sidebar.

How to use Stacks in Finder

1. Click View in the Menu bar of your Mac when on your desktop with no apps in the foreground.

2. Click Use Stacks.

3. Control-click, right-click, or two-finger-click on your desktop.

4. Hover your mouse cursor over Group Stacks By. Choose between Kind, Date Last Opened, Date Added, Date Modified, Date Created, and Tags.

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How to use Gallery View in Finder

1. Click on the Finder icon in your Dock to open a new Finder window.

2. Navigate to the folder or section that you want to view.

3. Click the Gallery View button on the right-most side of the view selection buttons on the Finder window.

How to view file metadata in Finder

1. Click on the Finder icon in your Dock to open a new Finder window.

2. Choose the view you want to use.

3. Click on the file whose information you want to use.

4. Click View in the Menu bar.

5. Click Show Preview.

6. Click Show More in the Preview pane to view additional metadata.

How to use Quick Actions in Finder

1. Click on the Finder icon in your Dock to open a new Finder window.

2. Choose the view you want to use.

3. Click on the file or files on which you wish to perform a quick action.

4. Click View in the Menu bar if the Preview pane isn't already visible.

5. Click Show Preview.

6. Choose one of the actions available at the bottom of the Preview pane to perform it on the selected file or files.

7. Click More… to find any other actions that you might be able to take.

How to use Quick Look tools in Finder

Quick Look's updates in macOS Mojave make it more powerful than ever. Here's how you use it.

1. Click on the Finder icon in your Dock to open a new Finder window.

2. Choose the view you want to use.

3. Click on the file you want to use with Quick Look.
4. Tap the space bar on your keyboard to bring up Quick Look.

5. Click the action button to take an action on the file. What actions you can take and what the button looks like will depend on the file type.

   • Documents will have a Markup button. This allows you to draw, write, and highlight on images and documents, add text boxes to them, and even sign documents with a pre-saved signature. Images can be cropped and rotated as well.
   • In addition to Markup, images may also have a Rotate button. Press this to rotate your image to the left.
   • Audio and video files will have a Trim button. Press this, then grab the sliders on either end of the Quick Look preview to trim the length of an audio clip or video.
6. Tap the space bar again when you're done with Quick Look.

Any questions?

Do you have any questions about how to use Finder on the Mac? Drop them in the comments and we'll help you out.

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Add your email account

If you don't have an email account set up, Mail prompts you to add your email account.

To add another account, choose Mail > Add Account from the menu bar in Mail. Or choose Apple menu  > System Preferences, click Internet Accounts, then click the type of account to add.

• When adding an account, if you get a message that your account provider requires completing authentication in Safari, click Open Safari and follow the sign-in instructions in the Safari window.
• If necessary, Mail might ask you for additional settings.

Learn more about how to add or remove email accounts.

Send and reply

Learn how to compose, reply to, and forward email.

Send new messages

1. Click New Message in the Mail toolbar, or choose File > New Message.
2. Enter a name, email address, or group name in the 'To' field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud.¹
3. Enter a subject for your message.
4. Write your email in the body of the message.
   • To add an attachment, drag an attachment to the body of the message. Or choose File > Attach Files, choose an attachment, then click Choose.
   • To change your font and format, use the options at the top of the message window.
   • Beginning with macOS Mojave, it's even easier to add emoji to your messages. Just click the Emoji & Symbols button in the toolbar at the top of the message window, then choose emoji or other symbols from the character viewer.
5. Send or save your message:
   • To send, click the Send button or choose Message > Send.
   • To save your message as a draft for later, close the message, then click Save.

Reply and forward

• To reply to a single person, click Reply , type your response, then click Send .

• To reply to everyone on a group email, click Reply All , type your response, then click Send .

• To forward a message to other people, click Forward , type your response, then click Send .

Organize and search

Sort your emails into folders and use multiple search options to find specific messages.

Create folders

You can create Mailboxes to organize your emails into folders.

1. Open Mail, then choose Mailbox > New Mailbox from the menu bar.
2. In the dialog that appears, choose the location for the Mailbox.
   • Choose your email service (like iCloud) to access your Mailbox on your other devices, such as an iPhone signed into the same email account.
   • Choose On My Mac to access your Mailbox only on your Mac.
3. Name the mailbox and click OK.

If you don't see the mailboxes sidebar, choose View > Show Mailbox List. To show or hide mailboxes from an email account, move your pointer over a section in the sidebar and click Show or Hide.

Sort your emails

To move a message from your Inbox to a mailbox:

• Drag the message onto a mailbox in the sidebar.
• In macOS Mojave, you can select the message, then click Move in the Mail toolbar to file the message into the suggested mailbox. Mail makes mailbox suggestions based on where you've filed similar messages in the past, so suggestions get better the more you file your messages.
  

To delete a message, select a message, then press the Delete key.

To automatically move messages to specific mailboxes, use rules.

Search

Use the Search field in the Mail window to search by sender, subject, attachments, and more. To narrow your search, choose an option from the menu that appears as you type.

Add and mark up attachments

Attach documents and files to your messages and use Markup to annotate, add your signature, and more.

Attach a file

To attach a file to your message:

• Drag an attachment to the body of the message.
• Choose File > Attach Files, choose an attachment, then click Choose.

Use Markup with your attachments

You can use Markup to draw and type directly on an attachment, like an image or PDF document.²

1. Click the Attach button or choose File > Attach Files in the message window.
2. Choose an attachment, then click Choose File.
3. Click the menu icon that appears in the upper-right corner of the attachment, then choose Markup.
   • Use the Sketch tool to create freehand drawings.
   • Use the Shapes tool to add shapes like rectangles, ovals, lines, and arrows.
   • Use the Zoom tool in the Shapes menu to magnify and call attention to a part of an attachment.
   • Use the Text tool to add text.
   • Use the Sign tool to add your signature.
4. Click Done.

Learn more

• Contact Apple Support.

1. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages that were sent and received on those devices are also included. To control this feature, turn Contacts on or off for iCloud. On Mac, choose Apple menu  > System Preferences, then click iCloud. On iOS devices, go to Settings, tap your name at the top of the screen, then tap iCloud.

Black Dot Under App On Mac

2. Markup is available in OS X Yosemite and later.