• What Is Numbers App On Mac Pc
• Numbers By Apple

You can convert and open spreadsheets in Numbers on iPhone, iPad, iPod touch, Mac, or online at iCloud.com.

Mar 27, 2019  Fill down in Numbers by dragging. If you have a smaller spreadsheet, the Autofill dragging method is a quick and easy way to go. 1) Select the cell(s) that you want to fill down. 2) When you see the small yellow circle on the bottom cell border, click. This will highlight that entire cell. Apple numbers can only be run in MAC systems, whereas, Excel comes in different versions for both Windows and Mac compatible. Excel is suitable for big business and a vast inventory calculation. Apple numbers, on the other hand, are best for crunching huge figures, and other causal purposes too. And with real-time collaboration, your team can work together, whether they’re on Mac, iPad, or iPhone, or using a PC. Download Numbers for Mac from the Mac App Store Download Numbers for iOS from the iOS App Store Preview Numbers for iOS in the iOS App Store Preview Numbers for Mac in the Mac App Store Start using Numbers at iCloud.com.

Oct 08, 2013  Floating charts and spreadsheet, ability to have multiple spreadsheets on one page, just the whole experience with the numbers app. If you have used the app you will definitely understand. The google and other offerings on android market only feature the standard spreadsheet that is.

Convert and open spreadsheets in Numbers on iPhone or iPad

You can work with a variety of file formats in Numbers on your iPhone or iPad. Check which formats are compatible with Numbers on iPhone and iPad.

Convert a Numbers spreadsheet in Numbers on iPhone or iPad

If you want to open a Numbers spreadsheet in another app like Microsoft Excel, use Numbers to convert the spreadsheet into the appropriate format.

1. In Numbers, open the spreadsheet that you want to convert, then tap the More button .
2. Tap Export.
   
3. Choose a format for your spreadsheet. For example, if you want to open your Numbers spreadsheet in Microsoft Excel, choose Excel.
   
4. Choose how you want to send your spreadsheet, like with Mail or Messages.

Open a file in Numbers on your iPhone or iPad

To open a file like a Microsoft Excel spreadsheet on your iPhone or iPad, tap the file in the spreadsheet manager. If you don’t see the spreadsheet manager, tap the Back button (on an iPhone or iPod touch) or Spreadsheets (on an iPad), then tap the file that you want to open. If a file is dimmed, it’s not in a compatible format.

You can also open a file in Numbers from a different app like the Files app, or from an email:

1. Open the other app, then select the spreadsheet or attachment.
2. Tap the Share button .
3. Tap Copy to Numbers. The original file remains intact.

After the file opens, you might get a message that the file was last edited in an app other than the most recent version of Numbers. Tap Done to open the file in Numbers.

Convert and open spreadsheets in Numbers for Mac

You can work with a variety of file formats in Numbers for Mac. Check which formats are compatible with Numbers for Mac.

Convert a Numbers spreadsheet in Numbers for Mac

If you want to open a Numbers spreadsheet in another app like Microsoft Excel, use Numbers to convert the spreadsheet to an appropriate format.

1. In Numbers, open the Numbers spreadsheet that you want to convert.
2. Choose File > Export To, then select the format.
3. In the window that appears, you can choose a different format or set up any additional options. For example, you can require a password to open an exported PDF, or choose the format for an exported Excel spreadsheet.
   
4. Click Next.
5. Enter a name for your file and select a folder to save it to.
6. Click Export.

To send a file in a specific format through Mail, Messages, AirDrop, or Notes, choose Share > Send a Copy, choose how you want to send the spreadsheet, then choose a format.

Open a file in Numbers for Mac

You can open a file from the Finder or from the Numbers app:

• From the Finder, Control-click the file, then choose Open With > Numbers. If Numbers is the only spreadsheet app on your Mac, you can just double-click the file.
• From the Numbers for Mac app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not a compatible format.

When the file opens, you might get a message that the spreadsheet will look different. For example, Numbers notifies you when fonts are missing. You might see also see warnings when you open spreadsheets created in older versions of Numbers.

Convert and open spreadsheets in Numbers for iCloud

Numbers for iCloud lets you open, edit, and share your files from a supported browser on a Mac or PC. Check which formats are compatible with Numbers for iCloud.

Convert a Numbers spreadsheet in Numbers for iCloud

1. Sign in to iCloud.com with your Apple ID.
2. Click Numbers.
3. In the spreadsheet manager, click the More button on the file you want to convert, then choose Download a Copy. If you have the spreadsheet open, click the Tools button in the toolbar, then choose Download a Copy.
4. Choose a format for the spreadsheet. The file begins to download to your browser’s download location.

Open a file in Numbers for iCloud

1. Sign in to iCloud.com with your Apple ID.
2. Click Numbers.
3. Drag the file you want to upload into the spreadsheet manager in your browser. Or click the Upload button , select the file, then click Choose.
4. Double-click the file in the spreadsheet manager.

Check file format compatibility

Formats you can open in Numbers

You can open these file formats in Numbers on iPhone, iPad, Mac, and online at iCloud.com:

• All Numbers versions
• Microsoft Excel: Office Open XML (.xlsx) and Office 97 or later (.xls)
• Comma Separated Values (.csv)
• Tab-delimited or fixed-width text files

Always show app below others mac back windows 7. Numbers on iPhone or iPad:

• Microsoft Excel Office Open XML (.xlsx)
• PDF
• Comma Separated Values (.csv)
  
• Tab Separated Values (.tsv)

Numbers for Mac:

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• Numbers ’09
• Microsoft Excel: Office Open XML (.xlsx) and Office 97 or later (.xls)
• PDF
• Comma Separated Values (.csv)
• Tab Separated Values (.tsv)

Numbers for iCloud:

• Microsoft Excel Office Open XML (.xlsx)
• PDF
• Comma Separated Values (.csv)

Learn more

• Numbers on iPhone, iPad, Mac, and online at iCloud.com use the same file format. If you create or edit a spreadsheet in Numbers on one platform, you can open it in Numbers on any of the other platforms.
• You can update to current versions of Numbers on your iPhone, iPad, or iPod touch from the App Store. To update Numbers for Mac, use the App Store app on your Mac.
• If you convert a Numbers spreadsheet into Numbers ’09-compatible spreadsheet, learn more about changes that happen when you export to iWork ’09.

Numbers is a spreadsheet application developed by Apple Inc. as part of the iWork productivity suite alongside Keynote and Pages.^[3] Numbers is available for iOS, and macOSHigh Sierra or newer.^[4] Numbers 1.0 on OS X was announced on 7 August 2007, making it the newest application in the iWork suite. The iPad version was released on 27 January 2010.^[5] The app was later updated to support iPhone and iPod Touch.

Numbers uses a free-form 'canvas' approach that demotes tables to one of many different media types placed on a page. Other media, like charts, graphics and text, are treated as peers. In comparison, traditional spreadsheets like Microsoft Excel use the table as the primary container, with other media placed within the table. Numbers also includes features from the seminal Lotus Improv, notably the use of formulas based on ranges rather than cells. However, it implements these using traditional spreadsheet concepts, as opposed to Improv's use of multidimensional databases.

Numbers also includes numerous stylistic improvements in an effort to improve the visual appearance of spreadsheets. At its introductory demonstration, Steve Jobs pitched a more usable interface and better control over the appearance and presentation of tables of data.

Description[edit]

Basic model[edit]

Numbers works in a fashion somewhat different from traditional spreadsheets like Microsoft Excel or Lotus 1-2-3. In the traditional model, the table is the first-class citizen of the system, acting as both the primary interface for work, as well as the container for other types of media like charts or digital images. In effect, the spreadsheet and the table are one and the same. In contrast, Numbers uses a separate 'canvas' as its basic container object, and tables are among the many objects that can be placed within the canvas.^{[6][N 1]}

This difference is not simply a case of syntax. In order to provide a large workspace, conventional spreadsheets extend a table in X and Y to form a very large grid - ideally infinite, but normally limited to some smaller dimension.^{[N 2]} Some of these cells, selected by the user, hold data. Data is manipulated using formulas, which are placed in other cells in the same sheet and output their results back into the formula cell's display. The rest of the sheet is 'sparse', currently unused.^[7]

Sheets often grow very complex with input data, intermediate values from formulas and output areas, separated by blank areas. In order to manage this complexity, Excel allows one to hide data that is not of interest,^[8] often intermediate values. Quattro Pro commonly introduced the idea of multiple sheets in a single book, allowing further subdivision of the data; Excel implements this as a set of tabs along the bottom of the workbook.

In contrast, Numbers does not have an underlying spreadsheet in the traditional sense, but uses multiple individual tables for this purpose.^[6] Tables are an X and Y collection of cells, like a sheet, but extend only to the limits of the data they hold. Each section of data, or output from formulas, can be combined into an existing table, or placed into a new table. Tables can be collected by the user onto single or multiple canvases. Whereas a typical Excel sheet has data strewn across it, a Numbers canvas could build the same output through smaller individual tables encompassing the same data.^[9]

Formulas and functions[edit]

What Is Numbers App On Mac Pc

Consider a simple spreadsheet being used to calculate the average value of all car sales in a month for a given year. The sheet might contain the month number or name in column A, the number of cars sold in column B, and the total income in column C. The user wishes to complete the task of 'calculate the average income per car sold by dividing the total income by the number of cars sold, and put the resulting average in column D'. From the user's perspective, the values in the cells have semantic content, they are 'cars sold' and 'total income', and they want to manipulate this to produce an output value, 'average price'.

In traditional spreadsheets, the semantic value of the numbers is lost. The number in cell B2 is not 'the number of cars sold in the month of January', but simply 'the value in cell B2'. The formula for calculating the average is based on the manipulation of the cells, in the form =C2/B2. As the spreadsheet is unaware of the user's desire for D to be an output column, the user copies that formula into all of the cells in D. However, as the formula refers to data on different rows, it must be modified as it is copied into the cells in D, changing it to refer to the correct row. For instance, the formula in D4 would read =C4/B4. Excel automates this later task by using a relative referencing system that works as long as the cells retain their location relative to the formula. However, this system requires Excel to track any changes to the layout of the sheet and adjust the formulas, a process that is far from foolproof.^[10]

During the development of Improv, the Lotus team discovered that these sorts of formulas were both difficult to use, and resistant to future changes in the spreadsheet layout.^[11] Their solution was to make the user explicitly define the semantic content of the sheets - that the B column contained 'cars sold'. These data ranges were known as 'categories'. Formulas were written by referring to these categories by name, creating a new category that could be (if desired) placed in the sheet for display. Using the car example, the formula in Improv would be average per car = total income / cars sold. Changes to the layout of the sheet would not affect the formulas; the data remains defined no matter where it is moved. It also meant that formulas calculating intermediate values did not have to be placed in the sheet and normally did not take up room. The downside to Improv's approach is that it demanded more information from the user up-front, and was considered less suitable for 'quick and dirty' calculations or basic list building.^[12]

Numbers uses a hybrid approach to the creation of formulas, supporting the use of named data like Improv, but implementing them in-sheet like Excel. In basic operation, Numbers can be used just like Excel; data can be typed anywhere and formulas can be created by referring to the data by its cell. However, if the user types a header into the table, something one normally does as a matter of course, Numbers uses this to automatically construct a named range for the cells on that row or column. For instance, if the user types 'month' into A1, and then types the names 'January', 'February', etc. into the cells below it, Numbers constructs a named range for the cells A2 through A13 and gives it the name 'month'. The same is true when the user types in the figures for 'sales' and 'income'. The user can then write the averaging formula in a category-like text format, = total income / cars sold. The formula will find the appropriate data and calculate the results independent of the row.^[13] Like Improv, this formula does not refer to the physical location of the data in the sheet, so the sheet can be dramatically modified without causing the formula to fail.^[13]

Numbers By Apple

Similar to Improv, formulas can be represented as icons in Numbers, allowing them to be dragged about the sheets. One noteworthy example of this is a sidebar which contains the sum, average and other basic calculations for the current selection in the active table. These serve a function similar to the sum that appears at the bottom of the window in Excel. However, the user can drag one of the function icons from the sidebar into the sheet to make the calculation appear in that location.^[13] In another nod to Improv, the Formula List shows all of the formulas in the spreadsheet in a separate area, and allows edits in place or easy navigation to their use in the sheets.

Numbers '09 contains 262 built-in functions that can be used in formulas.^[14] This contrasts with Excel 2007's 338 functions.^[15] Many of the functions in Numbers are identical to those in Excel; missing ones tend to be related to statistics, although this area was greatly improved in Numbers '09.^[16]

Numbers '09 includes a system for categorizing data similar to pivot tables. Pivots were introduced in Improv and were manipulated by dragging the category headers,^[16] allowing the user to quickly rotate rows into columns or vice versa. Although Numbers has similar draggable objects representing formulas, they are not used for this feature and the direct manipulation is missing. Instead, Numbers places pop-up menus in the column headers allowing the user to collapse multiple rows into totals (sums, averages, etc.) based on data that is common across rows. This is similar functionality to a pivot table, but lacks the ease of re-arrangement of the Improv model and other advanced features. Numbers 5.2, released on September 17, 2018,^[17] further improves on these features by adding Smart Categories, allowing the user to 'quickly organize and summarize tables to gain new insights'.

Layout and display[edit]

As Numbers uses the canvas as the basis for the document, media is not tied to the tables; one could build a Numbers canvas with a collection of photographs and no tables. In typical use, one or more tables are placed on the canvas and sized and styled to show only the data of interest. Charts and labels are commonly positioned around the tables. Other media, like photographs or illustrations, can be added as well.^[18] Numbers' display-centric model has been referred to as a 'page layout and presentation app disguised as a spreadsheet app'.^[19]

Like other products in the iWork suite, Numbers includes a variety of styles and layouts designed by professional illustrators. Opening an Excel sheet in Numbers results in a display with smooth fonts, and clean layout and color selections. These can then be modified, optionally using one of the supplied templates, and saved out to Excel format again with these styles intact. Numbers also allows sheets to be emailed in Excel format in a single step, or shared through Numbers for iCloud.

Reception[edit]

Numbers has been well received in the press, notably for its text-based formulas, clean looks and ease-of-use.^[20][21][22]Macworld has given it high marks, especially newer versions, awarding Numbers '09 four mice out of five. They did point out a number of common issues, especially problems exporting to Excel and the inability to 'lock' cells to prevent them moving when the table is scrolled.^[16] Numbers for the iPhone and iPad have received similar favorable reviews.^[23]

However, version 3.0 of Numbers created an outpour of complaints due to the loss of important business features,^[24][25] with the Apple support community showing a 10 to 1 ratio of dissatisfied users with the newer version of Numbers. Versions 4 and 5 of the software put many of these features back as well as adding many new features and functionalities.^[26] In their review of Version 5, MacWorld concluded that 'Numbers 5 for Mac advances the app, making it more useful for more purposes with less effort, but it’s still a shadow of full-feature business spreadsheet programs.'^[27]

Other notable features[edit]

• Highly table-centric workflow, where lists are easy to structure with headers and summaries.
• Checkbox, slider, and pulldown list cells.
• Drag and drop of functions from a sidebar into cells.
• A Print Preview that allows all editing functions while previewing, as well as realtime scaling and moving of tables to arrange them freely on the page(s).
• Exports to Microsoft Excel, but lacks certain Excel features, including Visual Basic for Applications (absent in the 2008 version of Office for Mac, although it was reintroduced for the 2011 version) and pivot tables.

See also[edit]

Notes[edit]

1. ^For reasons that are not mentioned in the documentation, canvases are referred to as 'sheets' within the program.
2. ^Numbers can handle up to 65,535 rows by 256 columns per table, versus the latest versions of Excel from Office 2010 onwards having a maximum of 1,048,576 rows by 16,384 columns. Excel has changed its maximum size many times, originally 16,384 rows by 128 columns, while other programs of the same era often compared themselves by increasing this, e.g. WingZ was 32,768 by 32,768 for instance.

References[edit]

1. ^'Numbers'. Mac App Store. Retrieved October 8, 2019.
2. ^'Numbers'. App Store. Retrieved October 8, 2019.
3. ^'Apple - iWork - Numbers - Create perfect spreadsheets in minutes'. Apple Inc. Retrieved June 13, 2010.
4. ^'Pages 7.2, Numbers 5.2, and Keynote 8.2'. Tidbits. Retrieved November 15, 2018.
5. ^'Apple - iPad - Innovative spreadsheets in just a few taps'. Apple Inc. Retrieved June 13, 2010.
6. ^ ^ab'Numbers, uncrunched.', Apple Inc.
7. ^Josef Stoer and Roland Bulirsch, 'Introduction to Numerical Analysis (3rd ed.)', Springer-Verlag, 2002, p. 610
8. ^David Ringstrom, 'Tricks for hiding and unhiding Excel rows and columns', accounting web, April 17, 2009
9. ^Hugo Jobling, 'Apple iWork '09', Trusted Reviews, February 19, 2009, p. 3
10. ^Paul McFedries, 'Copying and Moving Formulas', Building Basic Formulas in Excel, August 27, 2004
11. ^Simson Garfinkel, 'Improv: The Inside Story', NEXTWORLD, Fall 1991, p. 34
12. ^Joel Spolsky, 'The best software writing', Apress, 2005, p. 25
13. ^ ^abc'Formulas for everyone', Apple Inc.
14. ^'250+ Functions', Apple Inc.
15. ^'Excel functions (alphabetical list)'Archived August 30, 2011, at the Wayback Machine, Microsoft
16. ^ ^abcRob Griffiths, 'Review: Numbers ’09', Macworld.com, January 27, 2009
17. ^'What's new in Numbers for Mac'. Apple Support. Retrieved October 9, 2018.
18. ^'Intelligent tables', Apple Inc.
19. ^'iWork ’08 Review: NUMBERS – Spreadsheet Layout App', Two A Day, August 23, 2007
20. ^Phil Windley, 'A First Look at Apple's Numbers spreadsheet', ZDNet, August 9, 2007
21. ^Rob Griffiths, 'Apple Numbers '08 spreadsheet software', PC Advisor, August 21, 2007
22. ^Tiffany Maleshefski, 'Apple iWork 08 Provides Simple But Solid Spreadsheet App', eWeek, August 17, 2007
23. ^Jason Parker, 'Numbers for iPhone', cnet, May 31, 2011
24. ^'What has been gained in Numbers 3.0'. Apple support community. October 31, 2013.
25. ^'What has been lost in Numbers 3.0'. Apple support community. October 31, 2013.
26. ^'What's new in Numbers for Mac'. Apple Support Pages. May 4, 2018.
27. ^Fleishman, Glenn (April 11, 2018). 'Numbers 5 for Mac review: Inching closer to being a more full-featured spreadsheet app'. MacWorld.

External links[edit]

• Numbers – official site
• Numbers free resources at iWork Community